Privacy Policy

 

Summary

We only collect personal information about you where it is completely necessary or you have consented, and we ensure that we only collect information that we need.

We will not send you marketing material.

We will not sell your personal information to third parties.

We will protect your personal information with an appropriate combination of technical and organisational measures.

You have rights to your information. These are detailed in Section 8.

We will endeavour to keep your personal information only for as long as we have to.

If you have a complaint, please see how to contact us in Section 10.

If you have any questions about how we process your information, please see how to contact us in Section 12.

1. Why we collect information about you

We collect your personal information for a number of reasons: so we can provide you with the best possible advice in relation to your job search and employment prospects, to act on your behalf in relation to job opportunities with our clients, for reporting on trends in the market (eg. salary surveys), to safeguard against introducing candidates to our clients who do not have a right to work in the UK and to fulfil our commitment (and that of our clients) to equality of opportunity in employment.

To process your information we rely on your consent to use your personal information. You may withdraw your consent at any time by contacting us at the address provided at the end of this policy.

2. What information do we collect about you?

We need information about you in order to act on your behalf in relation to our range of recruitment services. We need to collect and store information from you to do this.

This can include personal information about you including:

Name

Contact details (postal address, email address, telephone numbers, Skype address)

Salary, bonus & benefits

Contractual notice period

Employment history

Education and professional qualifications

Country of birth/citizenship/nationality/country of residence – to ensure that you have a right to work in the UK

3. How will we use the information about you?

We use the personal information we collect for a number of reasons. These include:

To give you employment advice or guidance.

To share your personal information with the client in relation to your application for employment.

To ensure we comply with legal and regulatory requirements.

4. Information that we share

Subject to your consent, we will share your information with a client in relation to a specific job vacancy that you have expressed interest in being shortlisted for.

Where required by law, we will share your information with third parties such as law enforcement agencies and regulatory or Government bodies. Failing to do so could result in fines or sanctions for Oyster Search & Selection.

There may be some instances where we need to share your information with third parties to help us detect and prevent criminal or fraudulent activities.

5. Marketing

In no way do we pass on or sell your information to third parties for the purposes of marketing products and services to you or for any other reason.

6. Information security

We work hard to keep your data safe.  We use an appropriate combination of technical and organisational measures to ensure, as far as reasonably possible, the confidentiality, integrity and availability of your information at all times. If you have a security-related concern, please contact us using the details provided at the end of this Policy.

7. Transferring your information outside of the European Economic Area (EEA)

In order to provide our recruitment services, the information you give us may be transferred to countries outside the European Economic Area (EEA). These countries may not have similar data protection laws to the UK. When we do transfer your personal data outside of the EEA, we ensure that any party with access to your information has implemented the necessary security and privacy measures to ensure that your personal data is kept secure and confidential as outlined in this Policy.

8. Your individual rights

You have a number of rights with regards to the personal information that we hold about you, which you will have provided when agreeing to work with Oyster in relation to your job search.

Right of Access – You have the right to request a copy of the information that we hold about you. We will provide you with this information within one month of receiving your request and verifying your identity. If the request is complex, we may extend the response time.  We will inform you if this is the case and explain why.

Right to Rectification – We want to make sure that your personal information is accurate and up to date. You may ask us to correct, update or remove information you think is inaccurate or incomplete, and we ask that you inform us promptly of any changes to your circumstances.

Right to Erasure – You may also ask us to erase your personal information from our systems, in certain circumstances. There are some specific circumstances where the right to erasure does not apply and we are permitted to hold your data. We will explain the reason for this at the time, should this occur.

Right to Data Portability – You may also ask us to move, or ‘port’, your personal information to another organisation electronically. We will only port personal information you have provided to us, that we have processed based on your consent or performance of a contract, or that has been processed automatically. We will port your personal information without charge and within one month, where technically feasible.

Right to Restricting processing – You have a right to request that we restrict the processing of your personal data in certain circumstances. We will inform our third parties to whom we have disclosed your personal data that they must also restrict processing. We will inform you when the restriction on processing your personal data ends.

If you would like to exercise these rights, please write to us, using the details provided at the end of this Policy, outlining your specific request.

9. Retaining your data

Oyster, and the information we collect about you, are subject to various regulatory and legislative requirements. In addition, we will endeavour not to keep your personal information for longer than we have to for us to fulfil our obligations to you. Where it is not possible for us to delete your data, we will ensure the appropriate security and organisational measures are put in place to protect the use of your information.

10. Complaints

We work hard to ensure that your personal information is treated safely and securely. However, if you have a complaint, write to us using the details provided at the end of this Policy. You also have the right to complain to the Information Commissioner’s Office.

11. Changes to our privacy policy

We review our privacy policy regularly and will place any updates on our website and in relevant policy communications.

12. Who to contact in relation to processing of personal information at Oyster

Oyster Search & Selection Limited controls the processing of personal data on its systems. If you would like to discuss anything in relation to this policy or how we handle your personal information, you can  write to: Data Protection Officer, Oyster Search & Selection, Fairfield House, Fairfield Road, Framlingham, Suffolk, IP13 9DQ.